The President is elected by the Guild general membership and takes office at the end-of-Guild Year event.

The President:

  • Presides at all meetings of the Guild, its Board of Directors, and its Executive Committee.
  • Represents the Guild at Museum Board of Trustee meetings and is an ex officio member of all committees except the Nominating Committee.
  • Is a member of the Executive and Finance Committees.


  • Serve as the chief executive officer of the Guild.
  • Prepare, with the Guild Board and Heard Museum staff, the year’s calendar of events.
  • During the Guild year, appoint replacements for vacancies among Committee Chairs and appoint chairs to special committees as needed.
  • Prepare an agenda and preside over all meetings as stated in the Bylaws. A copy of each agenda is given to the Secretary.
  • With the Guild officers, estimate anticipated administrative expenses for the Board of Directors prior to the first Guild meeting in September.
  • Prepare President’s message for EarthSong and Happening Now. Give oral or written report at Museum Board of Trustees meetings as requested.
  • Accept assignments from the Museum Director and/or administrative staff and delegate such assignments to the appropriate area of the Guild.
  • Distribute incoming Guild mail to appropriate Guild areas and ascertain those general announcements, invitations, etc. to announce at Guild meetings and/or post on the Guild bulletin board.
  • Prepare, with the Membership Coordinator, the annual Guild Renewal Letter.
  • Serve as a member of the Museum Board of Trustees Executive, Finance, and Development Committees, representing the Guild and its Executive Committee.
  • Appoint Guild Board members to positions on committees run by the Heard Museum.
  • Attend all meetings of the Board of Directors, the Guild, and other such meetings as requested.
  • At the March general membership meeting, with the Nominating Committee Chair, present the slate of officers and the Nominating Committee for the next year. At the April general membership meeting, preside over the election using the procedure outlined in the Heard Museum Guild Officer Election Format.
  • Acknowledge, by thank you note or other means, appreciation for the work done by Board and Committee Chairs.
  • Review the content of the public section of the Guild website to determine the accuracy and currency of the information pertaining to the work of the office. Send necessary changes to
  • At the end of the year, review the description of the office posted on the Guild website. Make any necessary changes and send to the President-Elect and to

Time Line

Spring and Summer prior to taking office

  • Appoint Board Members for coming year and assist the Coordinators in recruiting committee chairs


  • Inducted into office at the end-of Guild Year event.


  • Obtain dates for all Guild events for the coming year from committee chairs and meet with the Heard Master Calendar committee and ensure that all dates are entered on the Master Calendar.
  • Serve on the Finance Committee and when the budget meeting is called by the Treasurer, with others refine the budget for the coming year.


  • Preside at monthly Board and Guild meetings. Attend Museum Board of Trustee meetings and Guild committee meetings when appropriate.
  • Submit weekly items to Happening Now.
  • Serve on Indian Fair & Market Steering Committee and attend all meetings.


  • Ascertain that all Coordinators and Board Member reports have been submitted to the Board Secretary and subsequently to the webmaster for posting on the Guild website.


The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.




9/2018, Snyder