Special Events Tours

After the completion of at least 30 tours, a guide may choose to assist the Museum by participation in Special Events tours.  These tours are arranged by the Museum’s Private Events Director and Coordinator.  The tours may take place at night but can occur during the business day; they may be specifically scheduled for a particular gallery, or type of tour, or the group may choose to have a tour be an option for attendees, the parameters of the tour are arranged by the Museum.  Museum security will be present.  All interested guides shall attend an Orientation held once each Guild year.


Special Events guides will receive an email notice of an upcoming event and may choose to participate by indicating interest on this notice.  The number of guides needed is determined by the Museum.

A “lead” guide will be designated by an asterisk beside his or her name on the schedule.  Similar to school tours, the lead guide is responsible for coordination of the assigned guides, and informs the guides of event-specific information.

The location and type of tour may vary; the group may not focus on touring but on socialization, networking, demonstrations or other things.  Tours may be optional which means the number of people who will participate is not known.   The guides may serve the role of knowledgeable host for these social functions and be prepared to visit galleries with a few or many people.  It is important for guides to be flexible when serving as a guide for these special events.

Often food and beverages, including alcoholic beverages are available for the group.  Guides do not eat or drink at these events.

Appropriate clothing is required, similar to what is worn for regular tours.

Guides sign in and sign out at Security.

One tour credit per hour spent at the Museum is given to each guide.

How to Become a Special Events Guide

  • Las Guias members who are interested in serving as Special Events guides indicate this interest by checking the appropriate box on the Schedule Request Form when they give their preferred tour shifts/days for the following Guild year.
  •  All guides who check the box will receive an invitation to attend an orientation meeting.  The orientation will set forth the basic rules for Special Events touring, explain changes from previous years, and is an opportunity to get questions answered.

The Heard Museum Guild Board encourages innovation and process improvement, but new initiatives and/or different approaches, activities, or actions must be discussed with the assigned Coordinator and/or Guild Executive Committee and, if necessary, approved by the Guild Board and/or Museum.

Rev. 2018/Fast